Definitions of the terms used across the Solavel docs. Terms match what you see on screen.
Account type (Company / Independent) — The two kinds of invited team member. A Company account is for employees on your company email domain — you control what they can do. An Independent account is for contractors, accountants, or anyone using their own email — they keep their own account, and you only control their access inside your organization. See Account types.
Activation request — How a paid plan is turned on today. Choosing a paid plan submits a request reviewed by the Solavel team, moving through Pending → Under Review → Approved → Processing → Completed. Free plans apply immediately with Switch Plan.
AP (Accounts Payable) — The balance owed to suppliers for posted bills that have not yet been paid. Also the purchases side of SolaBooks: bills, expenses, debit notes, bill payments.
AR (Accounts Receivable) — The balance customers owe for posted invoices that have not yet been settled. Also the sales side: invoices, quotes, sales orders, credit notes, sales receipts, customer payments.
App — One of the products on the Solavel platform: SolaBooks (accounting), SolaProjects, SolaHR, SolaStock (inventory), SolaFone (mobile-store POS), and SolaStore (coming soon). Your Workspace home shows a tile for each.
Bill — A purchases document recording money owed to a supplier. Posted bills create AP balances. See Accounting rules.
Chart of Accounts (COA) — The list of ledger accounts an organization uses to classify postings, under Accounts → Chart of Accounts in SolaBooks. Account types: asset, liability, equity, revenue, expense; subtypes refine report grouping.
Cheque book / cheque leaf — A company cheque book registered under Accounts → Cheque Books, with a numbered range of leaves (individual cheques). Paying a bill or expense by Cheque picks a book and a cheque number. Company cheque books are outgoing-only. See Cheques.
Customer — A counterparty your organization sells to. Receives invoices, quotes, and so on, and can use the Customer Portal.
Customer Portal — The customer-facing area where your customers sign in with an emailed one-tap link (no password) to view their invoices, payments, quotes, and sales orders. See Customer Portal overview.
Exchange rate — The dated rate used to convert a foreign-currency document into your base currency. Posting a foreign-currency document requires a dated rate; rates used by posted documents are locked. See Multi-currency.
Fiscal year — A 12-month accounting window, configured per organization. Periods belong to a fiscal year; closing its final period rolls the result to retained earnings.
Invoice — A sales document billing a customer. Posted invoices create AR balances and, where VAT applies, Output VAT.
Journal entry — A direct posting to the ledger: a balanced set of debit and credit lines, for adjustments and anything without a higher-level document.
Ledger — The general ledger: the single source of truth for account balances. Every posted document writes to it.
Lock date — The date on or before which no new postings are allowed. Set per organization, independent of period close. See Accounting rules.
Multi-currency — Plan-dependent capability for document-currency versus base-currency accounting, dated exchange rates, FX gain/loss on settlement, and base currency adjustments.
Organization — The unit of accounting separation in your workspace. One workspace can hold many organizations, each with its own chart of accounts, tax profile, fiscal year, customers, suppliers, and ledger.
Payment — A document recording money received from a customer or paid to a supplier, linked to invoices or bills via allocations.
Period — An accounting window inside a fiscal year, typically a month. Statuses: open, locked, closed. See Accounting rules.
Plan — A pricing tier for an app. Your subscription points at one plan per app; the plan determines which features are available.
Posting — Finalising a transactional document: validates the data, writes a journal entry, locks the document number and accounting fields. Undo via Unpost or reverse.
Quote — A proposed sale with no accounting impact. Can be sent to a customer for online acceptance and converted to an invoice or sales order. See Public quote links.
Recurring — A scheduled template that creates documents on a cadence (invoices, sales receipts, bills, expenses, journal entries). Plan-dependent. See Recurring.
Relationship Map — A visual explorer (Dashboard panel → Overview) showing how your documents and contacts connect.
Reverse charge — A VAT mechanism where the buyer accounts for VAT on certain purchases instead of the seller.
Reversal — Posting a contra journal that cancels a posted document without deleting it. Both rows stay in the audit trail.
Role — What a person can do. Workspace organization roles: Owner, Manager, Member. See User roles.
Sales order — An optional document between quote and invoice for order management. Plan-dependent.
Secure link — The one-tap link in document emails that signs a customer into the Customer Portal. Single-use, valid 24 hours. See Secure document links.
SolaAI / SolaBot — The built-in documentation assistants. SolaAI lives at the bottom of the SolaBooks sidebar and can answer about any documented Solavel application or portal. SolaBot is the floating docs assistant on Solavel portal pages. Both answer from the public Solavel documentation and cannot read business records or perform actions.
Subscription — The link between an organization and a plan for one app, with a billing cycle. Statuses include Active, Canceling, Cancelled, Disabled. See Subscriptions & billing.
Supplier — A counterparty your organization buys from (formerly called a vendor). Lives on the AP (Purchases) side of SolaBooks.
VAT period — The reporting window (monthly, quarterly, annual) for VAT returns. Independent of the accounting period.
Voucher (CPV / CRV / BPV / BRV) — Pre-filtered views of the Payments list: Cash Payment Voucher, Cash Receipt Voucher, Bank Payment Voucher, Bank Receipt Voucher, plus Transfers. Lenses on existing payments, not new record types.
Workspace — Your Solavel home: the app tiles, your organizations, and your team. One Solavel account signs into every app.
Workspace builder — An account-level toggle on a Company team member that lets them create new organizations in your workspace. See Workspace builder.