Solavel Docs

SolaHR

Last updated

SolaHR is the Solavel app for people operations: employee records, attendance, leave, timesheets, payroll, recruitment, performance, records and team access. You open it from the Solavel Portal (solavel.com) once your organization's plan includes HR and you have been given access to it.

This page is the map. It lists every item in the SolaHR sidebar with one line on what it does, who sees it and what plan module it needs, and links to the page that documents it. If you are setting SolaHR up for the first time, go to Getting started.

Where to find it

  1. Sign in at solavel.com.
  2. In the Portal, pick the organization in the sidebar switcher.
  3. Click the SolaHR app card. You are signed in to SolaHR automatically for the organization you selected.

You land on the Dashboard (/dashboard). Members whose only role is Attendance Recorder land on their attendance screen (/operations) instead.

The screen

SolaHR uses the full width of your window. A top bar runs across the page, the sidebar sits on the left (on the right in Arabic), and every page fills the space between them with the same spacing.

The top bar

From the start of the bar to its end:

Control What it does
Show or hide the menu Hides or shows the sidebar on a desktop; the choice is remembered in your browser. On phones and narrow windows the same place holds Open menu, which opens the sidebar as a drawer that closes when you pick a page or resize the window.
Organization pill Your organization's logo (or its initials) and name. Click it to open Switch organization and pick another organization you belong to. Picking the organization you are already in just closes the menu.
Search pages, employees, payslips… Opens Jump to…: type a page name, press Enter or click. Shortcut Ctrl K (Cmd K on Mac). It lists the pages you can open.
Quick add (plus icon) Add employee, Record attendance, Bulk attendance, New leave request: only the ones your role and plan allow.
Notifications (bell) Opens the notifications page; a red number counts unread ones.
Report a problem (flag) Opens a form with Title, What happened? and Severity (Low, Medium, High, Critical). "The page you are on is attached automatically." Send report sends it to the Solavel team.
العربية / English (globe) Switches the language. Arabic uses a right-to-left layout.
Toggle theme Light or dark mode.
Account menu (your initials) See below.

On small screens the language, theme, notifications and report buttons move into the account menu.

The account menu

Click your initials. The menu shows your name, email and the organization, then:

  • Solavel Portal — "Your organizations, members, apps and subscription". A card that opens the Solavel Portal in a new tab, so SolaHR stays where it is.
  • Your apps — a tile for each other Solavel app you can open for this organization (for example SolaCount or SolaStock). Each opens in a new tab too.
  • Documentation — the last tile under Your apps, with the black Solavel logo (white in dark mode). It opens these SolaHR guides in a new tab. It is always shown, even when you have no other apps.
  • My profile (opens My Portal, if your plan includes self-service) and Settings (if you can view settings).
  • On phones: Notifications, the language, Toggle theme and Report a problem.
  • Log out.

The sidebar

At the top, without a heading, sit the Overview pages. Below them each group (People, Time & Attendance, Payroll & Compensation, Employee Departures, Talent, Field Workforce, Documents & Communication, System) is a heading you can open and close; the group of the page you are on opens by itself and the others remember how you left them. You only see entries your role allows and your plan includes. Some entries show a counter badge (Leave pending requests, Announcements unread).

In a brand-new workspace the sidebar shows only Set up SolaHR and Settings until the first-time review is finished (see Workspace setup).

Tables across SolaHR keep their column headings in view while you scroll, and the Actions column ends in a ⋯ button that opens that row's menu (View, Edit, Delete and so on) without being cut off by the table edge.

Sidebar map

Each row gives the exact sidebar label, the URL, what it is for, the permission that shows it (any one listed is enough), and the plan module it needs. Owners and SolaHR Administrators hold every permission.

Overview

Entry URL What it's for Shown to Plan module Read more
Dashboard /dashboard Today's workforce, attendance, Awaiting your approval, payroll snapshot and upcoming contract/probation dates. View HR dashboard — Dashboard
My Portal /my Your own leave, timesheets, payslips, warnings and policies, if your sign-in email matches an employee. Everyone signed in Self-service My Portal
Approvals /approvals One inbox for every request waiting for a decision (13 kinds), grouped by HR section, decided in place. View cross-module approval workflows Approval workflows Approvals
Reports /reports Employee, attendance, leave, timesheet and payroll reconciliation reports with CSV export. View HR reports and analytics Reports (export needs Data export) Reports

People

Entry URL What it's for Shown to Plan module Read more
Employees /employees The employee list, profiles, add/edit, status changes, onboarding. View employees Employees Employees
Portal Access /employees/portal-access Employee Portal settings, links, devices, PINs and reset requests. What employees see is in Employee portal. Manage employee portal links, devices, PINs, and sessions — Portal Access
Departments /departments Department list, hierarchy and managers. View employees Departments Departments
Job Titles /job-titles Positions with codes and salary ranges. View employees Job titles Job Titles
Org Chart /departments/chart Reporting lines and department tree, with CSV export. View employees Departments / org chart Org Chart
Contracts /contracts Contract dates, expiring and expired contracts, renewals. View warnings, documents, contracts Contracts Contracts
Warnings /warnings Disciplinary warnings and acknowledgements. View warnings, documents, contracts Warnings Warnings

Time & Attendance

Entry URL What it's for Shown to Plan module Read more
Attendance /attendance The daily roster of everyone employed on a day, manual and bulk entry, monthly sheet. Pending items are decided in Attendance review (/attendance/actions). View attendance Attendance Attendance
Attendance Locations /attendance/locations Sites where staff may check in, and who may use each. View attendance Attendance Attendance locations
Timesheets /timesheets Weekly/monthly timesheets and their review. View attendance Timesheets Timesheets
Leave /leaves Leave requests, types and balances. The badge shows pending requests. View leaves Leave management Leave
Work Schedules /work-schedules The Main work schedule and other shifts assigned to employees. View work schedules, or Manage attendance Work schedules Work schedules
Holidays /holidays Public holiday calendar with scope, status and holiday duty. View the holiday calendar, or Manage attendance Holidays Holidays

Payroll & Compensation

Entry URL What it's for Shown to Plan module Read more
Payroll Runs /payroll Monthly payroll runs: calculate, review, approve, pay. View payroll runs Payroll Payroll
Payslips /payslips Generated payslips, printing and export. View payslips Payslips Payslips
Overtime /overtimes Overtime records and approvals. View overtime records, or legacy finance view Overtime Overtime
Advances /advances Salary advances and loans with repayment. View advances & loans, or legacy finance view Advances Advances
Deductions /deductions One-off and recurring deductions. View deductions, or legacy finance view Deductions Deductions
Tips /tips Tips distributed through payroll. Legacy finance view Tips Tips
Additional Earnings /variable-pay Bonuses, commissions and other one-time earnings (formerly Variable Pay). View bonuses & incentives Variable pay Additional Earnings
Benefits /benefits Employee benefits. View employee benefits Benefits Benefits
Expenses /expenses Expense claims and reimbursement. View employee expenses Expenses Expenses
Payroll Settings /payroll-settings Payroll rules, salary structures, tax and insurance settings. Manage payroll settings Payroll tax rules Payroll Settings

Employee Departures

Entry URL What it's for Shown to Plan module Read more
Resignations /resignations Employees' resignation requests: review, return, approve. View end of service, or View leaves End of service Resignations
End of Service /end-of-service Audited departure cases: clearance, settlement, payment. View end of service End of service End of Service
Departure Policies /end-of-service/rules Company rules that price a leaver's settlement. Manage HR settings End of service End of Service

Talent

Entry URL What it's for Shown to Plan module Read more
Recruitment /recruitment Job openings and candidates. View job openings and candidates Recruitment Recruitment
Performance /performance-reviews Performance reviews. View performance reviews Performance Performance reviews

Field Workforce

Entry URL What it's for Shown to Plan module Read more
Daily Work /daily-work Contractor work logs, sites and payments. Manage attendance Contractors Daily Work
Daily Employees /daily-employees Day-rate workers, assignments, logs and payments. Manage attendance Daily employees Contractors & daily workers

Documents & Communication

Entry URL What it's for Shown to Plan module Read more
Documents /documents Employee and company documents with expiry dates. View warnings, documents, contracts Documents Documents
Policies /policies Company policies and acknowledgements. View warnings, documents, contracts Policies Policies
Announcements /announcements Company announcements. The badge shows unread. View warnings, documents, contracts Announcements Announcements

System

Entry URL What it's for Shown to Plan module Read more
Automations /workflow-automations Saved routine checks you can run on demand. Manage HR workflow automations Workflow automation Automations
Audit Log /audit-logs Who changed what. View audit logs Audit log Audit Log
Settings /settings Organization details and logo, payroll defaults, attendance defaults and numbering. View HR settings — Settings
Documents & Printing /settings/documents Branding, print templates and delivery for payslips and vouchers. Manage document branding and print templates, or Print/export payslips, or View advances & loans Payroll Documents and printing
Team Access /team-access Assign departments/employees to scoped members. Manage admin users — Team access
Admin Users /admins SolaHR administrator accounts. Manage admin users — Admin Users

If you open a page your plan does not include, you see Not included in your plan — "This module is not enabled for your organization." If your role does not allow it, you see Access denied — "You do not have permission to view this page." The server checks every request, so hiding a menu item is never the only protection.

Who can do what

Who may open SolaHR, and with which role, is set in the Portal (Team and Application roles). Which departments and employees a scoped member works with is set inside SolaHR on Team access.

Role What it covers Scope
Owner (organization) Full access to every SolaHR module in the plan. Whole organization
SolaHR Administrator Full authority inside SolaHR without owning the organization: all modules, settings and Team access. Whole organization
Manager-level SolaHR role (default permissions) Dashboard, reports, approvals overview, employees (no delete), attendance, leave, payroll preparation (no approval or reopen), records, talent, settings view, audit log. Whole organization
Member-level SolaHR role (default permissions) Read access to most modules. No recruitment, no reports, no approvals. Whole organization
HR Manager (scoped) View and update work profiles, record attendance, review leave, and assign scoped access to others within their own grants. Assigned departments and employees
Department Manager (scoped) View and update work profiles, record attendance, review leave. Assigned departments and employees
Attendance Recorder (scoped) See and record attendance only. Assigned departments and employees
HR Viewer (scoped) Read work profiles, attendance and leave status. Assigned departments and employees

Rules worth knowing:

  • Scoped roles see no one until something is assigned in Team access.
  • Being an employee in a department does not give you access to that department.
  • Payroll is never part of a scoped preset. It is a separate, explicit grant.
  • Own-employee self-service is separate. Everyone keeps My Portal for their own records.
  • Employees without a Solavel account use the Employee Portal link instead (see Portal Access). They do not take a seat.

Shared confirmations and outcome notices

Actions that change or remove data open a confirmation dialog first, and nothing changes until you confirm. Afterwards a notice tells you the result, for example Updated successfully or Deleted successfully. Validation problems are listed at the top of the form, and the fields are highlighted.

If the connection drops and SolaHR cannot tell whether the change went through, you see Status not confirmed — "We could not confirm whether the change completed. Check the current status before submitting again." Click Check current status (or reload) before you try again.

Where to read next

← SolaHR documentation All applications