Cheques

Cheque books in SolaCount keep track of the cheque numbers (leaves) you issue from your own bank accounts. When you pay a supplier or an expense by cheque, you pick a leaf from the book and SolaCount marks it as used when the payment posts. Cheque books are a numbering register only: creating, cancelling or returning a cheque never posts a journal entry.

Where to find it

• Banking → Cheque Books (/cheque-books) is the list of books.
• Banking → Bank Accounts → open an account → Cheque Books opens the books for that account.
• Leaves are selected in the Cheque No. picker on supplier payments and expense payments.

The cheque books list

The page title is Cheque Books ("Manage cheque books and cheque numbers per bank account.").

Use the All bank accounts filter to show one account's books. If there are none you see "No cheque books found."

Create a cheque book

1. Go to Banking → Cheque Books and click New cheque book (top right).
2. Fill in the form:

3. Save. You see "Cheque book created with N leaves." Every number in the range becomes a leaf with status Available.

Possible errors:

• "The starting cheque number must be at least 1."
• "The ending cheque number must be greater than or equal to the starting number."
• "A cheque book cannot contain more than 5000 leaves."
• "This cheque number range overlaps an existing active book for this bank account."
• "The selected bank account is invalid."

You cannot edit or delete a cheque book after it is created. If you made a mistake in the range, cancel the leaves you will not use.

Example. Al Noor Trading LLC receives a 50-leaf book from Emirates NBD numbered 000101–000150. Create it with Bank Account = Emirates NBD – Current, Cheque book no. = ENBD-2026-01, Number from = 101, Number to = 150. You get 50 available leaves.

Pay by cheque

1. Open a supplier payment (Make Payment on a bill) or an expense's Record a payment.
2. Set Pay from to the bank account and Payment Method to cheque.
3. Pick a number in Cheque No.. Only available leaves from that account's books are listed. If the account has no book you see "No cheque books yet for this bank account."
4. Post the payment. The leaf is locked and marked Used.

Errors:

Only cheques you issue use cheque books. A cheque you receive from a customer is recorded on the customer payment with the Cheque method and does not touch your books.

Leaf statuses

Any other change is refused with "Cannot change a {from} cheque to {to}."

Cancel a cheque or mark it returned

These actions are on the cheque book's Cheque Leaves table, next to each leaf. They appear on the classic (non-React) cheque book detail page. The React cheque book view currently shows the book's details and leaves but does not have these buttons. If you don't see them, open the book from the classic Banking pages or ask your administrator. You need Manage bank accounts.

• Cancel Cheque (available leaves only) asks "Cancel this cheque? It will be removed from the available pool." Then you see "Cheque {no} cancelled."
• Mark Returned (used leaves only) asks "Mark this cheque as returned/bounced? This is status-only and does not reverse the payment." Then you see "Cheque {no} marked returned."

Handling a bounced cheque

Marking a cheque returned only changes its status. The payment and its journal entry stay posted. To undo the payment:

1. Mark Returned on the leaf.
2. Reverse the supplier payment, or remove allocations and unpost the general payment. The bill becomes due again. See Payments.
3. Record any bank charge, for example as an adjusting entry during reconciliation.

Not supported

• Clearing dates for cheques, or a cheque clearing register.
• Voiding a used cheque. Mark it returned and reverse the payment instead.
• Post-dated cheque (PDC) schedules in the cheque book. Rental PDCs are handled separately in Rentals.

Permissions

Cheque books need the Bank Accounts plan feature.

Related

• Payments
• Banking & reconciliation
• Bills · Expenses
• Record a payment (how-to)