Time

The Time tab is where your team records the hours spent on one project. Each record is a time entry: a date, a duration, an optional task and notes, and (on billable projects) whether the time can be charged to the customer. You can type the duration, run a stopwatch, or round it to 15, 30 or 60 minutes.

Use it every day or at the end of each week to log your work, then click Submit so a manager can approve it on Time Approval. Approved billable time then flows to Customer Approval (if the project needs it) and to Billing, where it becomes a draft invoice in SolaCount.

Who uses it:

• Members log and submit their own time.
• Project managers see everyone's time on the project, fix entries and submit for others.
• Approvers and finance read it to understand what is coming to them.

The Time tab shows durations and statuses only. Hourly rates and amounts are worked out on the server and never appear here. The only screen that shows money for time is Billing.

Where to find it

The Log time button appears only when time logging is switched on for your organization. Without it you can still read entries but cannot add new ones.

Your own time across all projects is on My Time in the workspace sidebar (/projects/my/time) — see My Time below.

Screen tour

The page has four parts, top to bottom.

1. The Time card (header and filters)

The card title is Time. The subtitle tells you whose entries you are looking at:

Buttons at the top-right of the card:

Filters (they apply as soon as you change them and reset the list to page 1):

2. Summary tiles

The tiles follow your scope (team or own entries); they do not follow the filters.

3. Time entries table

Card title Time entries — "Financial values are intentionally excluded from this view."

Entries are listed newest first, 15 per page. Under the table: Prev, "Page 2 of 4 · 52 total", Next.

Empty state: No time entries — "Use Log time to record project work." (or "No time has been logged for this project yet." when you cannot log time).

4. The Log time / Edit time dialog

Opened by Log time or a row's Edit. The top note reads Safe React time entry — "Date, duration, task, notes and billable mode are submitted. The server calculates rate, cost and billing state." The footer has Cancel, Delete (edit only, when allowed) and Log time / Save changes.

Log time on a project

1. Open the project and click Time in the sidebar.

2. Click Log time (top-right of the Time card).

3. Fill in the dialog:

   Field	Required	Rules / defaults	Notes
   Date	Yes	Today or earlier.	Future dates are refused.
   Hours	One of Hours/Minutes	0–24
   Minutes	One of Hours/Minutes	0–59	Total must be at least 1 minute and at most 24 hours (1,440 minutes).
   Stopwatch	No	Starts at 00:00:00	See Use the stopwatch.
   Rounding	No	Exact (default), Nearest 15m, Nearest 30m, Nearest 60m	Applied when you save.
   Task	No	— No task —	Only this project's tasks are offered.
   Notes	No	Up to 5,000 characters.	Shown on Time Approval, Customer Approval and as invoice context.
   Billable	No	Unticked	Shown only when time billing is on for this project (see below).
   Rate source	When Billable	Auto	Auto, Project rate, Member rate, Manual rate.
   Currency	When Billable	The project's billing currency	3-letter code that exists in your currency list, e.g. AED.
   Manual hourly rate	When Manual rate	—	0.01 to 999,999.99.

4. Click Log time.

Result: "Time logged." The entry appears as Draft. Nothing goes to an approver until you click Submit.

If a field is wrong, the dialog stays open and lists the problems at the top, for example "Pick a date.", "Enter a duration.", "The entry date field must be a date before or equal to today."

How rounding works

Rounding goes to the nearest step, never below one step:

Use the stopwatch

1. In the dialog, click Start. The clock counts up while the dialog stays open.
2. Click Stop when you finish (you can Start again to continue).
3. Click Use timer. Hours and Minutes are filled from the elapsed time, rounded up to the next whole minute.
4. Click Log time.

The stopwatch is not saved anywhere. Closing the dialog, saving, leaving the page or reloading resets it to zero. For long sessions, note your start time and type the duration.

When can time be billable?

The Billable checkbox appears only when both are true:

• your organization has time billing switched on (a SolaCount setting), and
• the project's billing type is not Non-billable.

The billing type and currency are set on the project in SolaCount (Billing method on the project form) and shown read-only in the project's Settings → Billing policy. New projects created in SolaProjects start as non-billable.

Rate sources

You choose where the hourly rate comes from; the server stores the rate on the entry. You never see it on this tab.

A billable entry with no rate can still be saved, submitted and approved, but it stays Unbilled and never reaches Ready to bill. Ask your project manager to apply a rate card before you submit.

The labor cost of the entry (for profitability) is also calculated in the background from the member's cost rate or the project's default cost rate.

Edit an entry

1. Click Edit at the end of the row. Edit time opens with the saved values.
2. Change what you need. The stopwatch and Rounding work the same as when logging.
3. Click Save changes. You see "Time entry updated."

Rules:

• You can edit Draft, Submitted and Rejected entries, and Approved entries that the customer rejected. Approved and Billed entries have no Edit button.
• Saving any entry that is not a draft returns it to Draft and clears its approval history. Click Submit again afterwards.
• Saving recalculates the rate from today's rate settings for the entry date.

Delete an entry

1. Click Edit on the row.
2. Click Delete in the dialog footer (shown only when you may delete it).
3. Confirm Delete time entry — "This time entry will be removed. Existing billing restrictions still apply." The entry date is shown as the reference. Click Delete time entry (or Cancel).

You see "Time entry deleted." The deletion is recorded on the project's Activity tab.

Billed entries can never be deleted ("Billed time entries cannot be deleted."). Ask finance to unbill them on Billing first.

Submit time for approval

1. Find a Draft or Rejected row (or a customer-rejected one).
2. Click Submit at the end of the row.

You see "Time submitted for approval." The status becomes Submitted and the entry appears on Time Approval. There is no bulk submit; submit each row.

Only draft, rejected or customer-rejected entries can be submitted: "Only draft, rejected, or customer-rejected entries can be submitted." Project managers can submit on behalf of a member.

Statuses and lifecycle

Every entry has an approval status (column Status) and a billing status (column Billing).

Approval status

Billing status

Draft ──Submit──▶ Submitted ──Approve──▶ Approved ──(customer approves, if required)──▶ Ready to bill ──Create draft invoice──▶ Billed
  ▲                   │                      │
  └──Edit + Submit── Rejected      customer rejects → Edit + Submit

The reason an approver types when rejecting an entry is shown under the Rejected badge on this tab and on My Time (since 5 October 2026). A reason given by a customer is stored but not shown here; the approver should pass it on.

Permissions

Application and project roles come from the Portal and the project's Team tab. See Team access.

Messages you may see

My Time (your personal timesheet)

My Time (workspace sidebar) lists every entry you logged on any project. Header: Personal timesheet / My Time, with Refresh and Log time.

• Tiles: Total logged, Non-billable, Historical billable (billable time logged earlier on project Time tabs), Pending approval.
• Filters From, To, Clear dates. Columns Date, Project (with code), Task, Duration, Mode, Status. 15 per page.
• Log time asks for Project, Date, Hours, Minutes, Notes. The entry is always Non-billable and has no task: "Time logged (non-billable)."

To submit, edit, delete, add a task or make time billable, use the project's Time tab. More in Dashboard and My Work.

Worked examples

Example 1 — quick daily entry

Omar Haddad works on Al Noor Trading LLC — Website Redesign (code ALN-WEB), an hourly project in AED. His rate card gives him AED 350/hour.

1. Omar opens the project → Time → Log time, clicks Start and works on the task "Checkout page".
2. After 2 hours 27 minutes he clicks Stop, then Use timer (Hours 2, Minutes 27).
3. He sets Rounding to Nearest 15m, ticks Billable, leaves Rate source on Auto, notes "Checkout layout and payment step", and clicks Log time.
4. The row shows 2h 30m · Billable · Draft · Unbilled. Behind the scenes the rate is AED 350 (his member rate), so the entry is worth AED 875.00.
5. He clicks Submit: Submitted, and Pending approval goes up by 1.

Example 2 — a week with a rejection

Sara Khan manages the project. During the week of 5 October:

1. Omar and Lina submit their entries. Sara's tiles show Total logged 13h 30m, Billable 12h 30m, Non-billable 1h, Pending approval 4.
2. On Time Approval Sara rejects Omar's 6h entry with "Split between Checkout and Cart tasks".
3. Omar sees Rejected on the 6 Oct row. He clicks Edit, changes it to 4h on "Checkout page", saves ("Time entry updated.", status Draft), logs a separate 2h on "Cart", and submits both.
4. Sara approves everything. Billable rows now show Ready to bill (or Pending customer approval if the project needs the customer's sign-off); the training hour stays Non billable.

How it connects

• Time Approval: submitted entries appear there for approvers.
• Customer Approval / Billing: approved billable entries move on to the customer and then to a SolaCount draft invoice.
• Overview → Finance: Ready to bill and Pending customer approval counts.
• Reports and project progress use logged hours. See Reports.
• SolaCount: labor cost of approved time feeds project cost and profitability. See Project profitability.

Tips and common problems

Related

• Time Approval
• Customer Approval
• Billing
• Budget
• Projects
• Tasks
• Reports
• Team access
• Dashboard and My Work