Divisions

Divisions split one project into separate financial parts — for example Fit-out, MEP and Furniture on one showroom job — while keeping one consolidated project total. Each division has a code, English and Arabic names, a manager, dates and a status. When SolaCount is connected, the tab also shows each division's quotes, invoices, budget, revenue, cost and profit, and lets you start a SolaCount quote for a division.

Use divisions when one contract has parts that are priced, managed or reported separately.

Who uses it: project managers set up divisions; finance reads the per-division figures.

Where to find it

If you see Divisions are not available yet — "Existing project workflows remain available while this tenant update is completed." — your workspace is still being updated. Nothing is lost; try later.

The screen follows your language: in Arabic, labels and the layout switch to right-to-left and the Arabic division name is shown.

Screen tour

Header

Title Project divisions — "Independent financial classification with consolidated project totals." When quotes from projects are enabled, Create Quote is at the top-right.

New division / Edit division card

Shown when division editing is on for your workspace. Saving still requires project edit rights.

Buttons: Add division (new) or Save + Cancel (editing).

Project financial summary card

Shown only when finance figures are available to you (see Finance figures). Full report at the top-right opens SolaCount's division financial report.

When finance isn't available you see "Finance summaries are currently unavailable or not authorized."

Divisions table

Card Divisions, with Show archived checkbox at the top-right.

Empty state: No divisions — "Add the first financial division for this project."

Add a division

1. Open the project and click Divisions.
2. In New division, fill Code and English name (plus any other fields).
3. Click Add division.

Result: the form clears, you see the notice Division created. (or Division updated. when you edit) and the division appears in the table. (Until 5 October 2026 there was no success message.)

If the save is refused, the form stays filled and a summary of the problems appears above it, with the message next to the field (for example the code is already used on this project, or End date is before Start date). If the server refuses you altogether you see "You can’t change divisions on this project."; any other failure shows "Could not save the division."

The New division form, Edit, the ↑ / ↓ arrows and Archive are shown only to people who may edit the project. Everyone else sees the table read-only.

Edit a division

1. Click Edit on the row. The card title becomes Edit division with the current values.
2. Change fields and click Save (or Cancel).

Each save increases the division's internal revision. A time entry or SolaCount document that was being linked to the old revision may then ask you to refresh ("The selected division is stale. Refresh and try again.").

Reorder divisions

Click ↑ or ↓ on a row to move it. The order is saved straight away and used in this table and in SolaCount pickers.

Archive and restore

• Archive: click Archive on the row. It disappears from the list (tick Show archived to see it, status Archived). Archived divisions can't receive new time or quotes ("Archived divisions cannot receive new time entries."). Existing documents keep their division.
• Restore: tick Show archived, click Restore. The division returns with status Active (its previous status is not kept; edit it if needed).

There is no confirmation dialog and no delete; archive instead.

Create a quote

When quotes from projects are enabled:

• Create Quote (header) opens a new SolaCount quote for the project.
• Quote (row) opens a new quote for that division (not shown on archived divisions).

You are signed in to SolaCount automatically and land on New Quote with the project, division, customer and currency filled in. Finish and send it in SolaCount — see Quotes. You need SolaCount invoice-creation permission and the organization must allow SolaProjects to create finance documents; otherwise you see "You do not have access to this action…".

Finance figures

The figures appear when SolaCount is connected, finance summaries are on for the organization, and you have the timesheet billing view finance permission. They are read-only and calculated in SolaCount:

A new division shows zeros until documents are tagged with it in SolaCount. Draft invoices created from Billing carry the division of each time entry.

Statuses

Permissions

Worked examples

Example 1 — set up two divisions

Project Al Noor Trading LLC — Showroom Fit-out. Sara Khan adds:

Both appear in the table in that order.

Example 2 — quoting and reading results

1. Sara clicks Quote on FUR. SolaCount opens New Quote for Al Noor Trading LLC, AED, project and division filled. She quotes AED 120,000 and the client accepts.
2. Over two months SolaCount posts AED 300,000 of invoices on FIT and AED 120,000 on FUR, bills of AED 210,000 (FIT) and AED 85,000 (FUR), and a AED 5,000 permit expense with no division.
3. The Divisions tab shows:

Project financial summary: Revenue 420,000, Cost 300,000, Profit 120,000, Unassigned within project 0 / 5,000. 4. FUR is handed over; Sara edits it to Completed, and archives it at project close.

How it connects

• SolaCount: quotes, invoices, bills and expenses can be tagged with a division; reports roll them up per division and per project.
• Billing: time entries with a division put that division on the draft invoice line.
• Budget: the project Budget is for the whole project; division budgets are kept in SolaCount.

Tips and common problems

Related

• Budget
• Billing
• Projects
• Integrations
• SolaCount quotes
• Projects finance (SolaCount)