My Tasks is your personal task list across every project you can see. It puts the tasks assigned to you at the top, ordered by priority and due date, so you can see what to work on next without opening each project. It is a read-only list: you review here, click a task to go to its project's Tasks tab, and make changes there.
Use it at the start of the day or when you are planning your week. Everyone with SolaProjects access can use it — members, managers, administrators and owners.
Where to find it
| How | Details |
|---|---|
| Sidebar | Menu → My Tasks (circle-check icon). |
| Top bar | Quick add (plus button) → My tasks, or account menu → My tasks. See Top bar and account menu. |
| Keyboard | Press G then T (outside a text field). |
| Command palette | Ctrl K (Cmd K on Mac) → type My Tasks. |
| URL | /projects/my/tasks. |
Who sees it: every active organization member with a SolaProjects role (or the owner), on every plan.
Which tasks are included: tasks in projects you can see — including archived projects you still have access to:
| Your access | Projects whose tasks appear |
|---|---|
| Organization owner or Projects Administrator | Every project in the organization (except any project you are explicitly restricted from). |
| Projects Manager or Projects Member | Projects where you are a member on the project's Team tab. |
Important: the list is not limited to tasks assigned to you. Your own tasks come first, followed by the other tasks in those projects. An administrator who sees every project therefore sees every task in the organization after their own. Use the order — and the Dashboard's Latest tasks card, which is strictly yours — to focus on your work.
Screen tour
The page is an ordinary page with a title, not a full-screen board. (Until 10 October 2026 it was wrongly drawn like a project's Kanban board, edge to edge with no title.) There is no breadcrumb row on this page, because the title says where you are.
| Area | Element | Details |
|---|---|---|
| Page title | My Tasks and the line "Tasks across your projects — yours first, then by priority and due date." | Tells you what the list contains and in what order. |
| Top right of the title | Status switch: All, To do, In progress, Review, Done | A row of five small buttons; the selected one is filled. All is selected when the page opens. Clicking another button returns you to page 1 of that status. |
| Main area | Task table | 15 tasks per page. |
| Below the table | Pager | Prev, Page N of M · T total, Next. Shown only when there is more than one page. |
There are no header buttons, no bulk actions and no row menu on this page.
Columns
| Column | Meaning |
|---|---|
| Task | Task key in grey (for example ALN-FIT-14 ·) followed by the task title. The key is the project code plus a number. The title is a link: it opens the Tasks tab of that project. |
| Project | Name of the project the task belongs to. The name is a link: it opens that project's Overview. Shows — if the project is not available. |
| Status | Task status badge: Backlog, Todo, In Progress, Review, Done or Cancelled. |
| Priority | None, Low, Medium, High or Urgent (or — when not set). |
| Due | Short due date. Shown in red bold when the date has passed and the task is not Done. — when there is no due date. |
Sort order
The order is fixed — you cannot sort by clicking a column header:
- Tasks assigned to you first, then all other tasks.
- Within each group, priority High, then Medium, then everything else (Urgent, Low, None).
- Then by due date, earliest first; tasks without a due date come before dated ones.
- Then newest task first.
Because only High and Medium are ranked, an Urgent task sorts together with Low and None tasks. Check the Priority column, not just the position.
Empty and error states
| State | What you see |
|---|---|
| Loading | Grey placeholder rows. |
| No tasks at all | No tasks yet. |
| No tasks with the chosen status | No tasks with this status. Click All to see everything again. |
| Load failed | Unable to load this page with Retry. The message reads "We couldn't load your tasks." |
Tasks
Review your work for the day
- Press G T (or click My Tasks).
- Leave the Status switch on All. Your tasks are at the top.
- Look for red due dates — those are overdue.
- Note the task keys you want to work on.
Show only what is in review
- Click Review in the Status switch.
- The table reloads from page 1 with only tasks in Review. Your own come first.
Page through a long list
- Use Next and Prev below the table.
- The middle text shows where you are, for example Page 2 of 4 · 52 total.
Update a task you found here
Click the task title. You land on the Tasks tab of its project. To change the task there:
- Find the task by its key (for example
ALN-FIT-14) in the Tasks tab search, if it is not already visible. Open it. - Change its status, assignee, dates or checklist, add comments, or log time.
Click the project name instead if you want the project's Overview.
Shortcut: on the Dashboard, the Latest tasks card links straight to your overdue and due-today tasks with the task panel open.
What you can change on your own tasks (on the Tasks tab)
| Your project role | On tasks assigned to you | On other tasks |
|---|---|---|
| Project Manager | Everything. | Everything — create, assign, edit, move, delete. |
| Project Member | Update the task (status, progress, checklist, comments, time). | View and comment. |
| Project Viewer (guest) | View and comment only — cannot update even when assigned. Sees only tasks marked guest-visible. | Same. |
See Tasks for the full permission rules.
Statuses
| Status | Switch button | Counts as open? |
|---|---|---|
| Backlog | Only under All | Yes |
| To Do | To do | Yes |
| In Progress | In progress | Yes |
| Review | Review | Yes |
| Done | Done | No |
| Cancelled | Only under All | No |
"Overdue" (red due date) means a due date before today on a task that is not Done.
Permissions
| Role | What My Tasks shows | Can change here |
|---|---|---|
| Organization owner | Own tasks first, then every task in all projects. | Nothing (read-only page). |
| Projects Administrator | Own tasks first, then every task in all projects not restricted. | Nothing. |
| Projects Manager | Own tasks first, then tasks in their projects. | Nothing. |
| Projects Member | Own tasks first, then tasks in their projects. | Nothing. |
Changes are made on each project's Tasks tab, under that project's rules.
Worked examples
Example 1 — Sara's Monday list
Sara Khan is a Projects Member on Al Noor Showroom Fit-out (ALN-FIT) and Dubai Main Warehouse Racking (DMW-RCK). Today is 5 October.
| Task | Project | Status | Priority | Due |
|---|---|---|---|---|
ALN-FIT-14 · Install display lighting |
Al Noor Showroom Fit-out | In Progress | High | Oct 2 (red) |
DMW-RCK-7 · Confirm racking load test |
Dubai Main Warehouse Racking | Todo | High | Oct 6 |
ALN-FIT-21 · Order signage |
Al Noor Showroom Fit-out | Todo | Medium | Oct 9 |
DMW-RCK-3 · Site safety induction |
Dubai Main Warehouse Racking | Done | Low | Sep 28 |
ALN-FIT-9 · Paint showroom walls (assigned to Omar) |
Al Noor Showroom Fit-out | Review | High | Oct 3 (red) |
The first four rows are Sara's; the fifth belongs to Omar Haddad and appears because it is in one of Sara's projects. Sara clicks the title ALN-FIT-14 · Install display lighting. The Al Noor Showroom Fit-out Tasks tab opens, and she moves the task to Review.
Example 2 — an administrator's review queue
Omar Haddad is the Projects Administrator at Al Noor Trading LLC with 9 active projects and 240 tasks.
- He clicks Review in the Status switch. The pager shows Page 1 of 2 · 18 total.
- His own three review tasks are at the top. The next 15 belong to his team, High priority first.
- He notices
JVR-4 · Submit permit drawings(Jumeirah Villa Renovation) with a red due date of Sep 30. - He clicks the title
JVR-4 · Submit permit drawings. The Jumeirah Villa Renovation Tasks tab opens. He opensJVR-4, approves the drawings and sets it to Done. - Back on My Tasks (the Review button is still selected), the total drops to 17.
How it connects
| Screen | Relationship |
|---|---|
| Tasks | Where every task on this list is created and edited. |
| Dashboard | Latest tasks shows only your overdue and due-today tasks, with direct links. |
| Notifications | My overdue tasks lists your overdue tasks; the email digest can remind you. |
| My Time | Log time against your projects. |
| Team | Project membership decides which projects' tasks appear. |
Tips and common problems
| Problem | Cause | Fix |
|---|---|---|
| I see tasks that are not mine. | The list shows all tasks in your visible projects, with yours first. | Use the order: your tasks are at the top. For a strictly personal view use the Dashboard's Latest tasks. |
| A task I was assigned is missing. | You are no longer a member of its project, or the filter hides its status (Backlog/Cancelled show only under All). | Click All in the Status switch; ask a project Manager to add you on the Team tab. |
| Clicking the row background does nothing. | Only the task title and the project name are links. The list itself is read-only. | Click the title to open the project's Tasks tab. |
| An Urgent task is low in the list. | Only High and Medium are ranked first. | Check the Priority column. |
| No tasks with this status, but I have tasks. | The switch hides other statuses. | Click All. |
| A task I just completed still shows as open. | My Tasks does not refresh by itself (there is no timer). | Click a Status button or reload the page. |
| The page looks like a board with no title. | You are on an old cached copy from before 10 October. | Reload the page (Ctrl+F5). |
| Unable to load this page. | Network or session issue. | Click Retry; reload and sign in if your session expired. |