Recruitment

Recruitment is SolaHR's simple applicant tracking system. You create a job opening for each vacancy, add the people who apply as candidates, and move each candidate through a fixed pipeline from Applied to Hired or Rejected.

Use it when you want one place to see every open vacancy, how many people applied, and where each applicant stands. It is used by HR staff and hiring managers who have been given Recruitment access. General staff never see it: candidate records hold personal data (name, email, phone), so Recruitment has its own permission family, separate from employee records.

Recruitment is deliberately lightweight. It does not publish job ads, receive applications by email, store CVs, schedule interviews, or create employee records. You type the openings and candidates in yourself.

Where to find it

• The Talent group also holds Performance. If you can see neither of them, the whole group is hidden.
• Old bookmarks still work: /recruitment/create, /candidates/create and /candidates/{id} take you to the openings list, and /recruitment/{id}/edit takes you to that opening's page.
• You only see the menu item if your role has View job openings and candidates and your plan includes Recruitment. If you open the URL on a plan without it, you see Not included in your plan ("This module is not enabled for your organization.") with a Go to dashboard button. If your role doesn't allow it, you see Access denied ("You do not have permission to view this page.").

See Who can use Recruitment for the role breakdown.

Screen tour: the openings list

The page header reads Recruitment, with the subtitle "Manage openings and candidate pipelines". If you can manage recruitment, a New Opening button (with a + icon) sits at the top right. There are no summary tiles, filters, search box, export or bulk actions on this screen.

Openings are listed newest created first, 20 per page.

Under the table, the pager shows "Showing 1–20 of 34", the page number ("1 / 2") and Previous / Next buttons. The pager is hidden when there are no openings.

When there are no openings yet, you see "No records found" with the line "No records match the current view."

Create a job opening

1. Go to Talent → Recruitment.

2. Click New Opening (top right). The New Opening window opens.

3. Fill in the fields:

   Field	Required	Rules / defaults	Notes
   Title	Yes (marked *)	Up to 255 characters.	For example Senior Accountant.
   Department	No	Free text, up to 100 characters.	Not linked to your SolaHR departments. Type it the way you want it shown.
   Location	No	Free text, up to 100 characters.	For example Dubai – Business Bay.
   Employment Type	Yes	Default Full Time. Options: Full Time, Part Time, Contract, Internship.	Shown in Arabic and English.
   Positions	Yes in practice	Whole number, at least 1. Default 1.	Don't clear the box. Leave at least 1 in it, or the save can fail.
   Status	Yes	Default Open. Options: Open, Closed, On Hold.	Choose carefully. The screen cannot change it later.
   Posted Date	No	Defaults to today.	Shown as a tile on the opening page.
   Closing Date	No	Any date. Not checked against Posted Date.	Stored for reference only. It is not shown anywhere on the current screens and nothing closes the opening automatically.
   Description	No	Any length.	What the role involves.
   Requirements	No	Any length.	Skills, experience, licences and certificates.

4. Click Save in the window footer.

Result: the window closes, you see "Updated successfully", and the new opening appears at the top of the list with 0 candidates.

If something is wrong: the window stays open and a red box at the top lists every problem, for example "The title field is required." or "The positions field must be at least 1.". Fix the fields and click Save again.

Good to know:

• To close the window without saving, click ×, press Esc, or click outside it. What you typed stays in the form until you reload the page, so the next New Opening starts with your last values. Clear them before entering a different vacancy.
• Clicking Save twice quickly does not create two openings. The second click is ignored while the first save is still running.

Screen tour: the opening page

Click View on an opening. The page shows:

• Header: the opening title as the page title, "Department · Location" underneath (— for anything blank), a Recruitment breadcrumb back to the list, and the status badge at the top right.
• Tiles: Candidates (how many people are attached), Positions and Posted Date (for example 1 Oct 2026, or — if blank).
• Description and Requirements cards side by side. An empty card shows —.
• Candidates card: the candidate table, with a small Add Candidate button at the top right of the card if you can manage recruitment.

The Employment Type and Closing Date are not shown on this page.

Candidates are listed in the order they were added. There is no search, sort, filter or row menu on the candidate table. If the opening has no candidates, the card shows "No records found".

Add a candidate

1. Open the opening (View on its row).

2. In the Candidates card, click Add Candidate (top right of the card). The Add Candidate window opens.

3. Fill in the fields:

   Field	Required	Rules / defaults	Notes
   Candidate Name	Yes (marked *)	Up to 255 characters.	Full name as on the CV.
   Email	No	Must be a valid email address, up to 255 characters.	The field label currently shows common.email.
   Phone	No	Up to 30 characters.	The field label currently shows common.phone. For example +971 50 123 4567.
   Stage	Yes	Defaults to Applied.	You can start someone later in the pipeline, for example a referral straight at Interview.
   Notes	No	Any length.	CV source, salary expectation, notice period, interview feedback.

4. Click Save.

Result: you see "Updated successfully", the window closes, the candidate appears at the bottom of the table and the Candidates tile goes up by one. The candidate always belongs to the opening you added them from.

If something is wrong: the window stays open and lists the problems at the top, for example "The name field is required." or "The email field must be a valid email address.".

Good to know: the window keeps the last candidate's details after you save. Before adding the next person, clear Candidate Name, Email, Phone and Notes, and set Stage back to Applied. Otherwise you may save a second record with the previous person's email or notes.

Move a candidate through the pipeline

1. Open the opening.
2. In the candidate's row, pick the new value in the Stage dropdown.

The change saves immediately. There is no confirmation window. You see "Updated successfully" and the table refreshes.

• You can move a candidate to any stage, forwards or backwards. SolaHR doesn't enforce the order.
• Stage changes don't send any email or notification to the candidate or to your team.
• If the save fails (for example your access changed), you see an error window and the dropdown keeps showing the last saved stage.

Statuses and lifecycle

Opening status

The status is set when you create the opening. The current screens have no way to change it afterwards, and the Closing Date doesn't change it either.

Candidate stages

Every stage allows the same actions. Hired does not create an employee, and Rejected does not hide or remove the candidate.

What you can't do on these screens

Who can use Recruitment

• Anyone with access sees every opening in the organization. Openings are not limited by the departments set in Team access.
• The server checks every request. If you try an action your role doesn't allow, you see "You do not have access to this action. Contact your workspace administrator."
• Employees never see openings or candidates in My Portal.

Worked example 1: a quick referral

Sara Khan, HR officer at Al Noor Trading LLC, receives a referral for the open Storekeeper vacancy at Dubai Main warehouse.

1. She opens Talent → Recruitment and clicks View on Storekeeper.
2. She clicks Add Candidate and enters Candidate Name Yousef Rahman, email yousef.rahman@example.com, phone +971 55 234 9087, Stage Interview (referrals skip screening at Al Noor), Notes "Referred by Omar Haddad. 4 yrs warehouse, forklift licence. Expects AED 4,500/month."
3. She clicks Save. She sees "Updated successfully", Yousef appears in the table with the Interview dropdown, and the Candidates tile goes from 3 to 4.

Worked example 2: filling two sales positions

Al Noor Trading LLC needs two sales executives for its Deira branch.

1. Create the opening. HR opens Talent → Recruitment → New Opening and enters:

   Field	Value
   Title	Sales Executive
   Department	Sales
   Location	Dubai – Deira
   Employment Type	Full Time
   Positions	2
   Status	Open
   Posted Date	2026-10-01
   Closing Date	2026-10-31
   Requirements	UAE driving licence, 2+ years FMCG sales, Arabic and English

   After Save, the list shows Sales Executive / Dubai – Deira · Sales · دوام كامل / Full Time · 2 · 0 · Open.

2. Add applicants. HR clicks View, then Add Candidate three times, clearing the form between each: Omar Haddad (omar.haddad@example.com, +971 50 111 2233), Lina Saleh and Rami Aziz, all at Applied. The Candidates tile shows 3.

3. Screen. After the CV review, HR sets Omar and Lina to Screening. Rami was added with the note "No UAE licence", so HR sets him to Rejected.

4. Interview and offer. Both pass the first interview: HR sets them to Interview, then Offer after the panel on 15 Oct. Omar accepts the offer of AED 9,000/month and moves to Hired. Lina asks for time, so she stays at Offer.

5. Close out. On 20 Oct Lina accepts and moves to Hired. The opening page now shows:

   Candidate	Stage
   Omar Haddad	Hired
   Lina Saleh	Hired
   Rami Aziz	Rejected

   The Candidates tile still shows 3 and the list row still shows Open, because the status can't be changed on screen. The pipeline itself tells you both positions are filled.

6. Onboard. HR adds Omar and Lina under People → Employees with their joining dates and salaries (see Employees), then sets up their contracts and payroll.

How it connects

Messages you may see

Tips and common problems

Related

• Employees
• Departments and job titles
• Performance
• Benefits
• Team access
• Settings (Audit Log)
• Application roles
• SolaHR overview