Daily Work

Daily Work tracks work done at your sites by contractors (individual tradespeople or contracting companies) and by your own employees on site duty, and turns the approved days into payments. You keep a list of contractors and work sites, assign a worker to a site for a period, record a daily log for each day worked, send each log through a two-step approval, then generate one payment per worker for a date range and mark it paid.

Use it for field and project work that is paid per day or per job outside the monthly payroll run: fit-out crews, cleaners, drivers, site supervisors. For on-call temporary workers you keep in a separate roster, use Daily Employees instead.

Typical users:

• Site supervisors or HR coordinators add contractors, sites and assignments and record daily logs.
• Supervisors give the First Approval; HR gives the HR Approval.
• Finance generates payments, pays the workers and marks the payments paid, and reads the reports.

Daily Work does not feed payroll, payslips or attendance, and it does not post to SolaCount.

Where to find it

The screen

The page is titled Daily Work, with the subtitle Manage contractors, sites, assignments, daily logs, and payments.

Summary tiles

The tiles refresh when you add a contractor, site or assignment. After approving logs, reload the page to refresh Pending Approval.

Tabs

Each tab lists the 20 most recent records and has no paging, search or filters. Older records are kept; they just aren't listed on the tab. When a tab has nothing yet you see No records found.

Amounts on this page are shown with two decimals followed by the code JOD, whatever your company currency. Read the number as an amount in your own currency.

Contractors

The contractors table

There is no edit button. To change a contractor's details, add a corrected contractor and use it on new assignments.

Add a contractor

1. Open the Contractors tab and click Add.

2. Fill in the window:

   Field	Required	Rules / defaults	Notes
   Worker Type	Yes	Individual (default) or Company.	Switches the name field below.
   Full Name / Company Name	Yes (marked)	Up to 255 characters.	Shown as Full Name for an individual and Company Name for a company. Always fill it in; a contractor without a name shows as #id elsewhere.
   Phone	No	Up to 30 characters.
   Default Rate	No	A number, 0 or more.	Used by a log when neither the log nor the assignment has a rate.
   Rate Type	No	Hourly, Daily (default) or Per Piece.	Stored for reference. Assignments created on this screen always calculate per day; see How the log total is calculated.
   Payment Method	No	Cash (default) or Bank.	For your reference. Generated payments for contractors default to Bank.
   Notes	No	Up to 2,000 characters.	Trade licence number, bank details, contact person.

3. Click Save. You see Updated successfully. The new contractor is Active.

Delete a contractor

1. Click Delete on the row.
2. Confirm Delete this record? — This action cannot be undone. — by clicking Delete.

SolaHR does not check whether the contractor still has assignments, logs or payments. Those records stay, but show the worker as #id afterwards. Only delete a contractor added by mistake.

Work sites

The sites table

Sites have no edit or delete on this tab. The same site list is used by Daily Employees assignments.

Add a work site

1. Open Work Sites and click Add.
2. Enter Name (required, up to 255 characters), Address (optional) and Notes (optional).
3. Click Save. The site is created as Active and appears in the assignment form.

Assignments

An assignment says this worker works at this site between these dates. Every daily log belongs to an assignment.

The assignments table

Create an assignment

1. Open Assignments and click Add.

2. Fill in the window:

   Field	Required	Rules / defaults	Notes
   Worker Type	Yes	Employee (default) or Contractors.	Changing it clears Worker.
   Worker	Yes	For Employee: your active SolaHR employees. For Contractors: every contractor, active or not.
   Work Site	Yes	Any site in the list.	Add the site first on Work Sites.
   Start Date	Yes	Defaults to today.
   End Date	Yes	Defaults to today. Must be on or after Start Date.	Set the real end of the job, otherwise only today can be logged.
   Default Rate	No	A number, 0 or more.	The day rate for this worker on this site.

3. Click Save. You see Updated successfully.

If the end date is before the start date, or the worker or site is missing, the window stays open and the problems are listed at the top.

Assignments cannot be edited or deleted from this tab. If the period was wrong, create a new assignment with the right dates.

Daily logs

The logs table

Logs are listed by work date, newest first.

Record a daily log

1. Open Daily Logs and click Add.

2. Fill in the window:

   Field	Required	Rules / defaults	Notes
   Assignments	Yes	Shows worker · site for the 100 most recent assignments.
   Work Date	Yes	Defaults to today. Must fall inside the assignment's start and end dates.	Only one log per assignment per day can be recorded on this screen.
   Hours	No	0 or more, steps of 0.25.	For the record; shown in the table and the site sheet.
   Quantity	No	0 or more.	For the record, for example 120.
   Unit	No	Up to 30 characters.	For example m², trips, pallets.
   Rate	No	0 or more.	The amount for this day. Leave blank to use the assignment's or worker's default.
   Description	No	Up to 2,000 characters.	What was done.

3. Click Save. You see Updated successfully; the log is a Draft.

If the work date is outside the assignment period, or a log already exists for that assignment and day, the window stays open with the reason at the top (these two messages are shown in Arabic).

How the log total is calculated

Assignments created on this screen calculate per day, so the log Total is simply the day's rate. Hours and quantity are stored but do not multiply the rate. The rate comes from the first of these that has a value:

For hourly or per-piece work, work out the day's amount and type it in Rate. Keep the hours or quantity and unit on the log so the calculation is visible. Example: 120 m² × 45 = 5,400 → Quantity 120, Unit m², Rate 5400, Total 5,400.00.

Submit a log for approval

1. On a Draft row, click Submit.
2. Confirm Submit work log — Send this work log to the approval workflow. — with Submit work log.
3. The status becomes Submitted and Pending Approval goes up by one (after reload).

First approval and HR approval

1. On a Submitted row, the supervisor clicks First Approval.
2. Confirm Approve work log — Approve the recorded work and advance it to the next workflow stage. — with Approve work log. The status becomes approved level1 and SolaHR records who approved it and when.
3. HR then clicks HR Approval on the same row and confirms the same dialog. The status becomes approved hr. The log is now ready to be paid and is locked against changes.

Both steps need the same permission, and SolaHR does not stop one person from doing both. If you want two different people, agree it as a team rule.

Reject a log

1. On a Submitted or approved level1 row, click Reject.
2. In the Reject window, type the Reason (required).
3. Click Reject. The status becomes Rejected.

Draft, rejected and approved-hr logs cannot be edited, resubmitted or deleted from this tab, and a rejected log still occupies its day on that assignment. Check each log before you submit it. If a rejected day must be paid after all, contact Solavel support.

Statuses and lifecycle

Draft ──Submit──▶ Submitted ──First Approval──▶ approved level1 ──HR Approval──▶ approved hr ──Mark Paid (payment)──▶ Paid
                     │                                │
                     └────────────Reject──────────────┴──▶ Rejected

Payments

The Payments tab appears only if you have finance view access.

The payments table

Generate payments

1. Click Generate Payments (top right of the card).
2. Set the two dates (From defaults to the first day of this month, To to today; To must be on or after From).
3. Click Save.

SolaHR takes every log with status approved hr, a work date inside the range, and not already in a payment, and creates one Pending payment per worker with the sum of those logs. Contractor payments default to the Bank method and employee payments to Cash. You see Updated successfully. If no logs qualify, nothing is created.

Running it again for the same range does not double-pay: logs already in a payment (pending or paid) are skipped.

Mark a payment paid

1. Pay the worker.
2. Click Mark Paid on the pending payment.
3. In the window, check Date (defaults to today), Payment Method (Bank by default; change to Cash if needed) and type the Reference, for example the transfer number.
4. Click Save.

The payment becomes Paid with the date, method, reference and your name, and every log in it becomes Paid. A paid payment cannot be marked paid again.

There is no export button on this tab.

Reports

The Reports tab appears only if you have finance view access.

1. Pick the report.
2. Set the from and to dates (defaults: first of this month to today) and, optionally, a Work Site.
3. Click Load Report.

Results appear as tiles (single values) and a table whose columns use the field names below.

Permissions

Everyone who can open the page sees all contractors, sites, assignments and logs in the organization; it is not limited by Team access departments.

Worked example 1: one supervisor day

Al Noor Trading LLC sends its own employee Omar Haddad to supervise the new showroom at Dubai Main on 6 October 2026, at AED 250 per day.

1. Work Sites → Add: Name Dubai Main – Showroom, Address Al Quoz Industrial 3, Dubai → Save.
2. Assignments → Add: Worker Type Employee, Worker Omar Haddad, Work Site Dubai Main – Showroom, Start Date 2026-10-01, End Date 2026-10-15, Default Rate 250 → Save. Active Today shows 1.
3. Daily Logs → Add: Assignments Omar Haddad · Dubai Main – Showroom, Work Date 2026-10-06, Hours 9, Description Supervised tiling and electrical first fix → Save. The row shows Total 250.00 JOD, status Draft (the rate came from the assignment).
4. Submit → Submit work log. Status Submitted.
5. The projects manager clicks First Approval → Approve work log; HR clicks HR Approval → Approve work log. Status approved hr.

Worked example 2: a tiling contractor, from first day to payment

Al Noor hires Gulf Tiles Contracting (a company) to tile the showroom floor from 1 to 15 October 2026 and pays by bank transfer. Their quote is AED 45 per m².

1. Contractors → Add: Worker Type Company, Company Name Gulf Tiles Contracting, Phone +971 4 333 2210, Default Rate 45, Rate Type Per Piece, Payment Method Bank, Notes Trade licence 778120; IBAN AE07 0331 2345 6789 0123 456 → Save.

2. Assignments → Add: Worker Type Contractors, Worker Gulf Tiles Contracting, Work Site Dubai Main – Showroom, 2026-10-01 to 2026-10-15, Default Rate left blank → Save.

3. Each evening the foreman records the day's area and works out the amount:

   Work Date	Quantity	Unit	Rate typed	Total
   2026-10-04	110	m²	4950	4,950.00
   2026-10-05	120	m²	5400	5,400.00
   2026-10-06	95	m²	4275	4,275.00
   2026-10-07	130	m²	5850	5,850.00

   He submits all four. Pending Approval shows 4 (plus Omar's log if still pending).

4. Omar Haddad gives First Approval to all four. On 7 October HR finds 130 m² is more than the site sheet signed by the client (125 m²) and clicks Reject with Reason Client sheet shows 125 m², not 130. That log is Rejected and cannot be re-entered for the same day on this screen, so HR asks Solavel support to correct it.

5. HR gives HR Approval to the other three. They are approved hr.

6. On 16 October finance opens Payments → Generate Payments, From 2026-10-01, To 2026-10-15 → Save. Two pending payments appear:

   Worker	Start Date	End Date	Total	Status
   Gulf Tiles Contracting	1 Oct 2026	15 Oct 2026	14,625.00 JOD	Pending
   Omar Haddad	1 Oct 2026	15 Oct 2026	250.00 JOD	Pending

7. After the bank transfer of AED 14,625.00, finance clicks Mark Paid on Gulf Tiles, keeps Payment Method Bank, Reference TRF-88213 → Save. The payment and its three logs are Paid. Omar's AED 250 is paid in cash: Mark Paid, Payment Method Cash, Reference PC-1043.

8. Reports → Paid vs Unpaid, 2026-10-01 to 2026-10-15 → Load Report shows paid total 14,875 and paid payments count 2. Contractor Cost with site Dubai Main – Showroom shows one row per day for Gulf Tiles, including the rejected 7 October log (the report includes every status).

How it connects

Messages you may see

Tips and common problems

Related

• Daily Employees
• Employees
• Attendance
• Payroll
• Reports
• Team access
• Application roles