Payslips

A payslip is the record of one employee's pay for one month. SolaHR creates it from an approved payroll run. It shows earnings, deductions, employer contributions and net pay, and you can print it. Employees see their own payslips in My Portal or the employee portal.

Use this screen to find, check and print payslips. You can't create or edit a payslip here; payslips always mirror their payroll run.

Where to find it

• Sidebar: Payroll & Compensation → Payslips. URL: /payslips. One payslip opens at /payslips/{id}.
• From an employee's page: the Payslips shortcut opens this list. Choose the employee in the Employee filter.
• Employees: My Portal → My Payslips (/self-service/payslips), or Payslips in the employee portal.
• From a run: Print salary slip on an employee breakdown, or Print All on Payroll Runs.

The menu item appears when your plan includes payslips and your role has View payslips.

Permissions

How payslips are created

Payslips are created per run, never one by one.

1. Open Payroll & Compensation → Payroll Runs, pick the Year and Month.
2. On a run that is Approved, Locked or Closed, click Generate Payslips.
3. Confirm Generate payslips — "Generate payslips for this payroll run using its recorded amounts."

One payslip is created for every employee in the run. Generating again updates the same payslips (same numbers, fresh figures and payment status) instead of adding new ones.

You can also use Email payslips on the same page once the run is final, to send each employee only their own payslip (see Documents and printing). The Generate Payslips button is not offered once the run is Paid, so generate after recording the payments you want the payslips to show. See Payroll Runs.

Payslip numbers

Format: {prefix}-{year}{month}-{sequence}, for example PS-202610-00001. The prefix is Payslip prefix in Payroll Settings (default PS). A payslip keeps its number when regenerated.

The payslips list

Header: Payslips — View and print employee payslips from closed payroll runs.

Filters (top, each with a label): Search (Name / number / payslip no.), Employee (a searchable picker that also finds former employees), Year, Month (All by default), and Reset. Results update as you type or choose.

The list is sorted newest month first, then by name, 20 per page, with page controls at the bottom.

Empty state: No payslips found — Payslips are generated from closed payroll runs.

The payslip page

Under the main lines, each breakdown card also has itemised lines. On the current version these may display as numbered rows without readable values; the printed payslip shows them properly.

How the totals add up

• Gross Pay = base salary + allowances + overtime + tips + variable pay.
• Total Deductions = employee insurance + deductions + advance repayments.
• Net Pay = gross pay − total deductions − overtime already paid (the amount actually left to pay).

Print a payslip

1. Open the payslip and click Print Payslip, or PDF to download it.
2. A print-ready page opens in a new tab in your company's branding and template: logo, legal name, the earnings and deductions breakdowns (overtime hours, each additional earning, tax withholding, each deduction and advance repayment), gross, Overtime already paid, net pay, and, depending on the acknowledgment policy, a signature line and a QR code.
3. The first print of a final payslip issues it; later prints are copies of the same issue (see Documents and printing).

To print everyone at once, use Print All on the payroll run.

Employees viewing their own payslips

1. The employee opens My Portal → My Payslips (or Payslips in the employee portal). My Portal also shows Recent payslips.
2. They see their payslips, newest first, 20 per page: Payslip No., Payroll Period, Gross Pay, Net Pay, Status, View.
3. They open one to view or print it, and can Acknowledge receipt ("Confirms you received this payslip document. It is not a confirmation of payment.").

Employees can only open their own payslips; another payslip's link returns an access error. The match is by email: the user's sign-in email must equal the employee's email, work email or personal email. In the employee portal, payslips appear only when your plan includes payroll.

Statuses

Worked example 1: find a payslip

Omar Haddad asks HR for his September slip for a bank loan. Sara Khan opens Payroll & Compensation → Payslips, types Omar in the search box and picks Month September, Year 2026. She clicks View on PS-202609-00007, then Print Payslip, and saves it as PDF.

Worked example 2: October 2026 at Al Noor Trading LLC

The October run is Locked. Khalid marks 40 of 42 rows paid, then clicks Generate Payslips. Omar Haddad's PS-202610-00001:

The two unpaid employees' payslips show Unpaid. When Khalid later marks them paid, the run becomes Paid and Generate Payslips disappears, so their payslips keep Unpaid. Omar opens My Portal → My Payslips and prints his.

How it connects

• Created from Payroll Runs; figures change only by changing the run before approval.
• Prefix from Payroll Settings.
• Additional earnings and deductions come from Additional Earnings, Tips, Deductions and Advances.
• Employees see them in My Portal (see Employees).

Confirmations and outcome notices

Generating payslips asks for confirmation and then shows Updated successfully. If the connection drops you see Status not confirmed; click Check current status and look at the payslips list for the month. Generating again is safe: it updates rather than duplicates.

Tips and common problems

Related

• Payroll Runs · Payroll Settings · Additional Earnings · Advances
• Employees · Reports · Team access