SolaCount is the accounting app of Solavel, at solacount.com. Each Solavel organization gets its own set of books in it: chart of accounts, customers, suppliers, sales and purchase documents, payments, banking, VAT, journals and reports. Use this page to learn how the app is laid out, which plan unlocks which feature, and where to go next.
Where to find it
- From the Solavel Portal (solavel.com/portal), open the SolaCount app for your organization. Solavel signs you in automatically. There is no separate SolaCount password.
- Or go straight to solacount.com. If you are not signed in, you are sent to Solavel to sign in, then brought back.
- SolaCount always opens on the Dashboard (
/dashboard) of your active organization. If the organization has not finished setup yet, you see the setup wizard instead.
How the screen is laid out
SolaCount uses a React interface. Every page has the same frame:
| Part | Where | What it does |
|---|---|---|
| Icon rail | Far left, narrow column of icons | Switches between areas (Dashboard, Accounts, Sales and so on). A small dot on an icon means something inside needs attention, for example overdue invoices. A lock badge means your plan does not include that area. |
| Panel | Next to the rail | The links inside the area you picked, in titled groups. Some links show a count badge (overdue invoices, overdue bills, unposted journal entries, out-of-stock items, recurring templates that need attention). |
| Top bar | Across the top | The organization switcher, instant global search, Quick Add, contacts, calendar, language, notifications, report an issue, light/dark theme and the account menu (Solavel Portal, your other Solavel apps, profile, settings, log out). See Top bar, search, favorites and the account menu. |
| SolaAI | Bottom of the icon rail | The in-app assistant. See SolaAI. |
On screens 1024 px wide and narrower the icon rail and panel are hidden and open together as a drawer from the menu button in the top bar; the less-used top-bar buttons move into a ⋯ menu. Favorites (shortcuts you pick) live on the Dashboard panel, and a Quick List of the same type of document appears in the sidebar while you have a record open. Details are in Top bar, search, favorites and the account menu.
Quick Add
Quick Add in the top bar opens a menu of "new" actions grouped as Sales (New invoice, New quote, New sales receipt, New credit note), Purchases (New bill, New expense, New purchase order, Create debit note), Banking (New bank account, New payment, New journal entry, New account) and Inventory & Customers (Add customer, Add supplier, New contact, Add item, New tax rate). You only see the actions your role allows.
The sidebar, rail by rail
The groups below are exactly what the panel shows. Items marked plan only appear when your plan includes them; items you have no permission for are hidden. If a whole area is empty for your role you see: "Your role has no available features in this section. Contact your organization administrator to change your permissions."
Dashboard
| Group | Links |
|---|---|
| Overview | Finance Overview, Calendar Overview, Relationship Map, Sales Overview, Purchases Overview |
| Manage | Notifications, Settings Overview |
The Dashboard panel also shows your favorites (pages you starred).
Accounts
| Group | Links |
|---|---|
| Chart of Accounts | Chart of Accounts, Add Account |
| Banking | Cash accounts, Bank Accounts, Cheque Books, Import Statements, Bank Rules |
| Fixed Assets (plan) | All Assets, Register Asset, Asset Categories, Linked Rental Properties |
Inventory (shown as SolaStock when connected)
| Group | Links |
|---|---|
| Catalog | Products & Services, Categories, Units, Stock Adjustments (plan) |
| SolaStock | Overview, Warehouses & Locations, Stock Balances, Movements & Audit, Transfers, Stock Counts, Adjustments, Reorder Alerts, Traceability, Connection Status |
Sales (AR)
| Group | Links |
|---|---|
| Customers | All Customers, Add Customer |
| Overview | Sales Overview |
| Documents | Quotes, Sales Orders (plan), Invoices |
| Payments & Credits | Invoice Payments, Sales Receipts, Credit Notes, Refund Receipts |
| Recurring | Recurring Invoices |
| Rentals (plan) | Properties & Leases, Lease Contracts, Rent Cheques, Rental Reports, Property Expenses, Property Expense Report |
Purchases (AP)
| Group | Links |
|---|---|
| Suppliers | All Suppliers, Add Supplier, Categories, Add Category |
| Overview | Purchases Overview |
| Documents | Purchase Orders (plan), Bills, Expenses, Landed Costs (plan), Mileage |
| Payments & Credits | Supplier Payments, Debit Notes, Supplier Refunds |
| Recurring | Recurring Bills (plan), Recurring Expenses (plan) |
Payments
| Group | Links |
|---|---|
| Payments | View All, Customer Payments, Supplier Payments, Customer Advances, Supplier Advances, Make Payment |
| Vouchers | Cash Payment Voucher, Cash Receipt Voucher, Bank Payment Voucher, Bank Receipt Voucher, Transfers |
Journal Entries
| Group | Links |
|---|---|
| Entries | All Entries, Base Currency Adjustments (plan) |
| Recurring | Recurring Journals (plan) |
SolaProjects
| Group | Links |
|---|---|
| Projects | Overview, Project groups, All projects, Active projects, Archived projects |
| (project picker) | Choose a project to see its own links |
| Selected project | Project overview, Tasks & milestones, Divisions, Team, Time, Documents, Planning budgets, Accounting & profitability, Activity |
| Financial control | Accounting Budgets |
Reports
A search box at the top of the panel filters every report by name. Groups: Business Overview, Sales, Receivables, Payables, Purchases, Banking, Taxes (including VAT Returns), Accountant, Budgets, Projects & Timesheet, Fixed Assets, Inventory, Automation. See Reports.
Documents
| Group | Links |
|---|---|
| Library | My Documents, Starred, Trash |
| Browse by type | PDFs, Images, Spreadsheets, Documents |
Settings
| Group | Links |
|---|---|
| Organization & General | Settings Overview, Plan & Features, General Settings, Organizations, Contacts & Parties |
| Accounting & Tax | Account Defaults, Taxes, Precision & Lock Date, Dimensions (plan), Custom Fields (plan), Mileage Settings, Currencies (plan) |
| Documents & Numbering | Numbering Sequences, PDF Templates (plan) |
| Pricing & Segmentation (plan) | Price Lists, Pricing Rules, Customer Groups |
| Workflows & Automation (plan) | Approval Workflow, Sales Workflow, Workflow Rules |
| Accounting Periods | Fiscal Years, Periods |
| Recurring Transactions | All Templates |
| Integrations (plan) | API Access |
| Data management | Data Migration Center |
See Settings for each one.
The integration rail: SolaStock and SolaProjects
Two rail icons connect SolaCount to other Solavel apps.
- Inventory / SolaStock. The rail icon is labelled Inventory. When your organization has a ready SolaStock connection and you can open SolaStock, the icon switches to the SolaStock logo and label. SolaCount checks the connection in the background when the app loads, so you can keep working while it answers. Warehouses, balances, transfers, counts and traceability then come from SolaStock. Connecting needs SolaCount Premium or above and SolaStock Premium or above. The Connection Status link shows the connection, what is missing, and a Connect SolaStock action. See SolaStock integration.
- SolaProjects. The rail icon is always labelled SolaProjects. The project-finance integration needs Premium. On lower plans the icon shows a lock. Click it to see "Requires Premium plan" and a View plan options link. At the bottom of the panel, Open SolaProjects takes you to the full SolaProjects app when you have access. If you don't, it explains why, for example "SolaProjects is not enabled for this organization." or "Ask your owner to assign SolaProjects access." See SolaProjects.
Plans and what each unlocks
Your plan is set per organization in the Solavel Portal (Billing). To see your current plan, usage and limits, open Settings → Plan & Features. The plans are Free, Standard, Professional, Premium, Advanced and Enterprise. Each plan includes everything in the plans below it.
| Plan | Adds (on top of the plan below) | Advertised users |
|---|---|---|
| Free | Dashboard, chart of accounts with subaccounts, opening balances, manual journals, fiscal periods, audit trail, customers, quotes, invoices, credit notes, sales receipts, payments received, suppliers, bills, expenses, payments made, debit notes, bank and cash accounts, statement import, bank reconciliation, VAT tracking, VAT returns, tax reports, all core financial reports with PDF/Excel export, items/services/units, recurring invoices, attachments, receipt OCR (within quota), PDF generation | 2 |
| Standard | Period and transaction locking, PDF template customization, recurring expenses, scheduled reports, workflow rules | 3 |
| Professional | Sales orders, purchase orders, landed costs, recurring bills and journals, bank rules (auto-categorization), multi-currency, inventory and stock tracking, reorder alerts, SolaStock workspace, projects with tasks, timesheets, time approval and billing, fixed assets with depreciation, disposals and transfers, custom roles, custom fields, custom views, budgets, dimensions, API access | 5 |
| Premium | SolaProjects integration, rental properties and leases, rent cheques, price lists and advanced pricing, purchase receiving with 3-way matching | 10 |
| Advanced | Application-wide document approval workflow | 20 |
| Enterprise | Everything, with unlimited users and scheduled reports | Unlimited |
Usage limits (transactions, users, storage, OCR scans, API calls) are enforced per organization and shown on Plan & Features. The figures above are what the plan ladder advertises. Your organization's actual allowance is what Plan & Features shows.
When a feature is locked
- A rail area your plan doesn't include shows a lock badge. Clicking it opens a small panel with the required plan ("Requires Professional plan") and View plan options.
- Inside a panel, links your plan doesn't include are grouped under Premium Features, each with the plan it needs.
- If a paid subscription lapses, a banner reads "SolaCount is running on the free tier — paid features are locked. Renew to restore full access." with a Renew plan link. Your data is kept. Paid features stay locked until you renew.
Roles
SolaCount uses the organization role you have in Solavel. The default roles are:
| Role | What it can do by default |
|---|---|
| Owner | Everything, including setup, settings, users and permanent deletes. |
| Manager | Day-to-day operations. Cannot change organization/legal setup, users, core settings or the setup wizard. |
| Member (shown as Accountant) | Sales, purchases, payments, journals, banking and reports. Cannot manage the organization, users, settings, setup or tax rates. |
| Approver | Reviews and approves items routed to them. |
| Viewer | Read-only access. |
| Sales | Prepares customers, quotes, sales orders, invoices, sales receipts and credit-note drafts. Cannot post, collect payments, void, delete or run financial reports. |
| Purchasing | Prepares suppliers, purchase orders, bills and debit-note drafts. Cannot post, pay, receive goods or run financial reports. |
A person can hold several roles; their permissions are combined. You manage members and roles in the Portal. See Team and Users & permissions. Owners can fine-tune SolaCount permissions per role or per user from Settings → Organizations. The full list of what each role may do, and worked examples, are in Roles and permissions.
Every page works in one organization
All data belongs to the active organization. Switch organizations from the organization switcher at the left of the top bar (Your organizations); choosing the organization you are already in does nothing, and the language you were using is kept. The books, taxes, customers and reports all change together. Search, the calendar and SolaAI history never cross organizations.
Confirmations and messages
Since October 2026 every action uses the same confirmation dialogs and outcome notices, in English or Arabic. Destructive actions (delete, void, unpost) always ask first. After a save you see a success or error notice. If the app cannot confirm whether a save went through (for example the connection dropped), it does not resend it. It opens the relevant list so you can check whether the record exists.
Where to start
- Getting started: first login and first tasks.
- Setup wizard: required once per organization.
- Chart of Accounts and opening balances, or the Data Migration Center if you are moving from another system.
- Dashboard: your daily home screen.
- End-to-end walkthrough: Set up bookkeeping in SolaCount.
Glossary
| Term | Meaning |
|---|---|
| Base currency | The organization's reporting currency, chosen in setup. It cannot be changed afterwards. |
| Posted | On the books. It affects the ledger and reports. The opposite is Draft. |
| Unpost | Return a posted document to Draft. The original journal is voided (kept for audit). |
| Reverse | Post a mirror journal on a new date. Both entries stay on the books. |
| Void | Cancel a document with a fully reversing journal. The number stays used. |
| Period lock / lock date | Nothing can be posted on or before the lock date. |
| Allocate | Link a payment, credit note, debit note or advance to an invoice or bill. |
| AR / AP | Accounts Receivable (customers owe you) / Accounts Payable (you owe suppliers). |
| Opening Balance Equity | The automatic offset account used when opening balances are posted. |
Related
- Getting started
- Setup wizard
- Settings
- SolaAI
- Plans & features (Portal)
- Top bar, search, favorites and the account menu · Roles and permissions
- Sales side: Customers · Invoices · Customer credit and balances · Customer statements and sales reports · Sales changes since 5 October 2026
- Purchasing, banking and accounting side: Purchases Overview · Receiving goods on supplier bills · Financial supplier credits · Payables reports · Purchasing, banking and accounting changes since 5 October 2026