Use reports

A step-by-step guide to running a SolaCount report: open it, set dates and filters, compare with another period, and export or schedule it. For the full list of reports and what each one shows, see Reports.

Before you start

• You need the View reports permission. If Reports is missing from the rail, ask your organization owner or administrator.
• Some report groups (Budgets, Projects & Timesheet, Fixed Assets, Dimensions, Scheduled Reports) depend on your plan. In the report center they show a crown badge when your plan does not include them.
• Reports include posted documents only. Post drafts first if you want them counted.

Step 1: Open a report

1. Click Reports in the left rail.
2. Either:
   • type part of the name in Search reports at the top of the panel (for example "aging" or "vat"), or
   • click a report under its group (Business Overview, Sales, Receivables, Payables, Purchases, Banking, Taxes, Accountant, Budgets, Projects & Timesheet, Fixed Assets, Inventory, Automation).
3. To browse every report as cards, click Reports Overview. Use All / Active and the category menu to narrow the list.

Which report to choose:

Step 2: Set the dates and filters

1. At the top-right of the report, set the dates:
   • period reports: From → To;
   • balance reports (Balance Sheet, aging, Trial Balance): one as-of date.
2. Set any report filter, for example Accrual Basis or Cash Basis on the Income Statement.
3. Click Apply.

Defaults if you do not change anything: Income Statement = last 30 days; Cash Flow Statement = year to date; Tax Reports = this month; Balance Sheet and aging = today.

Step 3: Compare with another period (optional)

Available on the Income Statement / Profit and Loss, Cash Flow Statement, Statement of Changes in Equity and Trial Balance.

1. Click Compare.
2. Click Compare with previous year, or enter your own comparison dates.
3. Optionally add a Comparison label.
4. Click Apply.

Each line now shows current, comparison, difference and difference %. To stop comparing, open Compare and click Clear, then Apply. If you share a link that includes comparison dates, the comparison is always shown.

Step 4: Read the result

• Amounts are in your base currency (for example AED).
• Click a customer, supplier or account name where it is a link to open it.
• On aging reports, the buckets are Current, 1–30, 31–60, 61–90 and 91+ days past due. Applied credit notes reduce the balance.

Step 5: Export or print

At the top-right of the report:

• PDF opens a PDF in a new tab.
• Print prints it.
• Excel downloads an .xlsx file (when available for that report).
• Project and budget reports have Export CSV.

The export always matches the screen: same dates, filters and comparison.

Step 6: Send it automatically (optional)

1. Go to Reports → Automation → Scheduled Reports and click New Schedule.
2. Choose the Report Type, Frequency, Time, Period Type (for example Previous Month) and Recipients.
3. Click Create.

See Scheduled reports.

Example: month-end for a UAE company

Al Noor Trading LLC closes February 2026:

1. Trial Balance as of 2026-02-28: debits equal credits (for example 1,284,500.00 AED each side).
2. Income Statement, 2026-02-01 → 2026-02-28, Compare with previous year: net profit 24,000.00 AED vs 18,500.00 AED.
3. Tax Reports, same dates: VAT Output Tax 7,000.00, VAT Input Tax 3,250.00, Net VAT Position 3,750.00 AED payable.
4. AR Aging Summary as of 2026-02-28: 41,000.00 AED overdue in 31–60. Export to Excel for the collections call.

Common problems

• A posted invoice is missing. Check its date is inside the range, and that it is not void.
• Numbers differ from last month's PDF. A document dated in that period was posted or voided later. Reports always show the current state of the books.
• The comparison keeps coming back. Open Compare, click Clear, then Apply.

Related

• Reports
• Scheduled reports
• Taxes & VAT