How to find a report, set the date range and filters, read the result, and export it.
Step 1 — Open the report list
- From the sidebar, click Reports.
- The reports landing page groups reports by area:
- Business Overview — Reports Overview, Income Statement, Profit and Loss, Balance Sheet, Cash Flow Statement, P&L by Dimension.
- Sales — sales summaries by customer and item.
- Receivables — A/R Aging Summary, Customer Statement, Open Invoices, and more.
- Payables — A/P aging, Vendor Balance Summary (your supplier balances), open bills.
- Purchases and Banking.
- Taxes — Tax Reports, VAT Detail by Rate, Discounts Report, VAT Returns.
- Accountant — Trial Balance, General Ledger, Audit Log.
- Inventory — Stock on Hand, Inventory Aging, Inventory Valuation Summary, Inventory Movement, Inventory Valuation Detail.
- Budgets, Projects & Timesheet, Fixed Assets — shown when your subscription includes them.
- Automation — Scheduled Reports.
Whether a report group appears depends on your subscription. If a report you expect is missing, your plan may not include it — ask your workspace owner.
Step 2 — Pick a report
Click the report name. The viewer opens with default filters applied (typically this month).
Step 3 — Set filters
Every viewer has a filter strip at the top. Common filters:
- Date range — pick a preset (This Month, Last Month, This Quarter, This Year…) or set From and To by hand.
- Compare — on the Profit and Loss, Balance Sheet, Trial Balance, Cash Flow, and Equity reports, comparison mode adds Current / Comparison / Difference / Difference % columns, on screen and in every export.
- Customer / Supplier / Account / Project / Dimension — narrow to a single entity.
- Currency — on multi-currency plans, choose base currency or document currency.
- Show zero balances — usually off; switch on for completeness checks.
Apply to refresh.
Step 4 — Read the result
- Negative numbers show in red or parentheses.
- Click an account row to drill down to the underlying transactions; click a document number to open the document itself.
If a number looks off, check the date range, remember most reports show posted transactions only, and check whether the period is locked or closed.
Step 5 — Export
Every report and ledger can be exported to a styled Excel file (.xlsx), alongside PDF and print. Comparison columns carry through to Excel, PDF, and print. If the export buttons are hidden, your role doesn't include exporting — ask your workspace administrator.
Step 6 — Schedule
If your subscription includes scheduled reports, you can have a report run on a cadence (daily, weekly, monthly) and emailed to a list of recipients. Manage them under Reports → Scheduled Reports — see Scheduled reports.
Frequently used reports — what they show
| Report | What you ask of it |
|---|---|
| Profit and Loss | "How profitable were we this month?" |
| Balance Sheet | "What does the company own and owe right now?" |
| Trial Balance | "Are the books balanced? What does each account hold?" |
| Cash Flow Statement | "Where did the money come from and where did it go?" |
| A/R Aging Summary | "Which customers owe us, and how late are they?" |
| Vendor Balance Summary | "What do we owe each supplier?" |
| General Ledger | "Show me every line that hit a single account." |
| VAT Detail by Rate | "What VAT did we collect and pay this period?" |
| Discounts Report | "What discounts did we give, and where?" |