Use Reports

Audience: owners, managers, accountants Difficulty: new user

What this covers

How to find a report, set the date range and filters, read the result, and export the report as PDF or CSV. Solabooks ships with 41 reports across nine areas.

Step 1 — Open the report list

1. From the left sidebar, click Reports.
2. The reports landing page shows reports grouped into:
   • Financial Statements — Profit & Loss, Balance Sheet, Trial Balance, Cash Flow.
   • General Ledger — General Ledger, Journal Report, Account Balances.
   • Sales — Sales Summary, by Customer, by Item, AR Aging, Customer Balance, Invoice Details, Open Invoices, Payments Received.
   • Purchases — Purchases by Supplier, by Item, by Category, AP Aging, Vendor Balance, Bill Details, Open Bills, Payments Made.
   • Banking — Bank Summary, Bank Detail, Cash Summary, Cash Detail.
   • Tax — Tax Report, VAT Detail by Rate.
   • COGS & Expenses — COGS Summary, COGS Detail, Expenses by Category.
   • Budgets — four budget vs actual variants (gated on tracker.budgeting).
   • Dimensions — three dimensional analyses (gated on tracker.reporting_tags_dimensions).
   • Projects — eight project reports (gated on tracker.manage_projects).
   • Fixed Assets — Register, Depreciation Schedule, Disposals, Transfers (gated on tracker.fixed_assets).
3. Some reports are hidden if your plan or organization does not include the feature. See reference/plan-feature-matrix.

Step 2 — Pick a report

Click the report name. The viewer page opens with default filters applied (typically: this month, all customers/vendors).

Step 3 — Set filters

Every viewer has a filter strip at the top. Common filters:

• Date range — pick a preset (This Month / Last Month / This Quarter / This Year / Last Year) or set From and To by hand.
• Comparison — for Trial Balance Comparative, pick the period to compare against.
• Customer / Vendor / Account / Project / Dimension — narrow to a single entity.
• Currency — when multi-currency is on, choose Base Currency or the document currency.
• Show zero balances — usually off; toggle on for completeness audits.

Click Apply (or press Enter) to refresh.

Step 4 — Read the result

• Numbers in black are positive; in red (or with parentheses) are negative.
• Click any account row to drill down to the underlying transactions.
• Click any document number in the drill-down to open the document itself.

If a number looks off:

• Check the date range — is it the period you intended?
• Check whether the filter excludes draft transactions (most reports show posted only).
• Check the period status — locked / closed periods may have manual adjustments.

Step 5 — Export

Two export formats:

Some reports do not have a CSV export — only PDF. The button is disabled in that case. Excel-format export is not currently supported.

You need the reports.export permission. Without it, the export buttons are hidden.

Step 6 — Schedule (premium tiers)

If your plan includes tracker.schedule_reports:

1. From any report viewer, click Schedule.
2. Set:
   • Frequency — daily, weekly, monthly.
   • Recipients — comma-separated email addresses.
   • Format — PDF or CSV.
3. Click Save. The system runs the report on the cadence and emails the file.

Manage existing schedules at Reports > Scheduled. Each org has a limit on the number of active schedules — see reference/plan-feature-matrix.

Frequently used reports — what they show

Related

• reference/plan-feature-matrix
• reference/accounting-rules
• start-finance-bookkeeping